Absence Reporting

  • Procedure for Reporting Absences and Delays

    If your child will be absent or late for school, you must report the absence/partial absence to the Attendance Line at 408-257-9282, ext 6. before 8:00 am. The Attendance Line is a 24-hour line. You may  fill out the Absence Form as well. These are two different ways to report an absence.

    When you call:

    • State your child’s name, spelling the last name.
    • State the teacher’s name and the classroom number
    • State the date(s) of absence.  For a partial day absence, please indicate the reason for the delay and when your child will arrive at school. If a child is too sick to be in school at the start of school, then the student needs to stay home for the whole day.
    • State a brief reason for the absence (illness, medical, dental, etc.)  If a reason is not given, the absence will be marked unexcused.
    • State if you want to pick up homework after school.
    • Leave a telephone number where you can be reached in case the office has a question.
    • Students from grades 4 and 5 need a doctor’s note if they need to be excused from PE.

     If your student’s absence is not called in to the absence line on the day of the absence, the absence will be marked as UNEXCUSED.


    Attendance Information:


    An absence is defined as not attending class.  There are two types of absences: EXCUSED and UNEXCUSED.  An absence is excused if it is for one of the following reasons:

    1. Illness or injury.
    2. Medical appointment with a doctor’s note.
    3. Bereavement for a family member.  
    4. Court appearances.

    Most absences due to reasons other than those listed above are considered unexcused, including personal vacation days.  However, extenuating circumstances will be handled on an individual basis by the office.


    A delay is defined as coming to school after the 8:00 a.m. bell has rung.  Any student arriving after the 8:00 a.m. bell must obtain a late slip from the School Office before entering the classroom.  Delays create a disruption in the classroom, and cause students to miss valuable instructional time.

    If the student is delayed due to a medical or dental appointment parents need to provide documentation from the physician verifying the appointment or the delay will be marked as unexcused delay or tardy.

    Truancy and Tardiness

    State Law requires the District to consider a student truant and mail a letter to the parents when their child “…is absent from school without valid excuse three (3) full days in one year or tardy or absent for more than a thirty (30) minute period during the school day without a valid excuse on three (3) occasions in one school year or any combination thereof…”  Truancy is not a matter to be taken lightly.  As a parent, the law says that you are obligated to compel the regular, on-time attendance of your child at school.  Personal vacation days (those not set by the district) are considered unexcused absences.  If truancy persists, a referral will be made to the district School Attendance Review Board (SARB).

    Independent Study Contract

    Regular attendance is critical to your child’s success in school, and families are strongly encouraged to schedule all vacations and other events outside of school time.  However, if you know ahead of time that your child must be out for 5 to 10 days, please request an Independent Study (IS) Contract at least one week in advance from the school office.  Schoolwork will be assigned to your child to work on during the absence.

    The IS contract must be completed and turned in to the office the morning of the student's return from the absence.  It is necessary the student complete the IS Contract in order to get credit for her/his absence.

    No Independant Study requests will be granted during our annual CAASPP State testing window. Grades 3-5 Statewide assessments (CAASPP) will take place between (...dates TBD for 2021). Thank you


    Medical and Dental Appointments

    Please make appointments before or after school hours or on days when school is not in session.  When this is not possible and you need to take your child out during school hours, you must come to the office to sign your child out.  If your child will return to school after the appointment, you (not your child) must sign him/her in at the office.  If your child will be late for school due to medical/dental appointments, you will need to call in the partial absence to the 24-hour Attendance Line before 8:00 a.m. and bring a note from the doctor/dentist. A doctor’s note is required on the student’s return to school.