Meeting Procedures

  • Welcome
    The Board of Education welcomes all members of the Cupertino Union School District community to attend and participate in board meetings.  All regular meetings of the Board of Education are open to the public.

    The Agenda
    Agendas are made available to the public 72 hours in advance of each regular meeting and 24 hours before a special meeting. Agendas are posted at the District Office, all school sites (during the school year), and on the District website.  Copies of the agenda are also available at the board meeting.

    Members of the public may request in writing a copy of the agenda be sent to them prior to each board meeting.  Please contact the Office of the Superintendent at (408) 252-3000, Extension 61-200, to request a copy of each agenda be sent to you.  An annual fee will be charged to cover expenses.

    Background materials related to agenda items are provided to Board Members for study and review prior to a meeting.

    Addressing the Board 
    Please be aware that the board meeting is a business meeting of the Board of Education in a public setting and not a forum for public debate.

    Regarding Items on the Agenda
    Members of the public interested in addressing the Board regarding items on the agenda will need to fill out a comment card and give it to the Superintendent's secretary before the meeting.  During consideration of an agenda item, the Board President will invite interested members of the audience to address the Board concerning that item.  When you are recognized, please step to the microphone and state your name, address, and your affiliation with the District.

    Regarding Items Not on the Agenda

    Members of the public interested in addressing the Board regarding items not on the agenda will need to fill out a comment card and give it to the Superintendent's secretary before the meeting.  Each speaker is allotted three (3) minutes to address the Board.  Please note that the Board cannot take action on any item that is not listed in its printed agenda and will not discuss your issue at the meeting.  If appropriate, the Board may refer your concern/issue to the Superintendent for review. 

    Meeting Minutes
    Meeting minutes are kept as the official record of all regular and special meetings.  Minutes are available online and for review at the District Office.  Please note: Board meeting minutes are posted after they are signed and approved by the Board at the next regular meeting.  

    Closed Session 
    In accordance with Education Code section 35146 and Government Code section 54957, the Board may recess to Closed Session to discuss personnel matters, litigation, expulsions, employee negotiations, property negotiations, liability claims, and other related matters.  Actions taken in Closed Session are reported out during the public meeting by the Board President as required by law.

    Special Meetings and Study Sessions
    In addition to the regularly scheduled board meetings, the Board of Education may hold special meetings as needed.  Advance notice for special meetings must be posted at least 24 hours in advance.