Facility Use Permits
- Request for Facility Use
- General Information
- Insurance Requirements
- Facility Use Rates
- Facilitron Information
Requests for Use Permits for the 2022-2023 school year are now available in Facilitron. Facility Use is available beginning September 6, 2022.
After-Hours Emergency 408-996-0799
Effective Wednesday, May 25, 2022, Cupertino Union School District was pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes and pay online.
In partnering with Facilitron, Cupertino Union School District has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time. Although the process of requesting/approval/management of facility use is now digital, what’s implemented on Facilitron, remains the same as dictated by Cupertino Union School District’s board policies on facility use. The district’s administrative staff makes final decisions on all facility use requests.
Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on Cupertino Union School District’s behalf. Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.
Moving forward, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online.
If you have questions regarding the use of CUSD facilities, please contact Michelle Herriage 408-252-3000 extension 61-139.
After-Hours Emergency 408-996-0799
Insurance certificate - You must present a Certificate of Liability Insurance of at least $1M naming Cupertino Union School District as additionally insured.
Required Limits: The District has the right to re-evaluate the following limits to determine whether or not they are suitable based on the nature of the event/activity/contract.
a. General Liability, $1M minimum limit per occurrence; $2M minimum general aggregate.
b. Sexual Abuse/Molestation, (May be included under General Liability), $1M minimum limit per occurrence; $2M minimum general aggregate.
c. Automobile Liability
A comprehensive business auto liability policy insuring District against claims and liabilities arising out of the operation, condition, use, or occupancy of the Premises including parking areas. The renter's comprehensive business automobile liability policy shall insure all vehicle(s) whether hired, owned or non-owned OR all autos.
Combined Single Limit (Each Occurrence) $1M
Commercial vehicles that are used to provide services (i.e. Food Services) $1M minimum limit per occurrence
d. Workers' Compensation & Employers Liability. Proof of Workers' Compensation coverage with statutory limits is required if the vendor/ consultant has employees.
Please click HERE for an introduction to placing a request. For those who had reservations with Cupertino Union School District prior to Facilitron, accounts have already been created on your behalf, and an automated email has been sent to you to create a password to access your renter account.
If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly at:
email@example.com 800-272-2962 ext. 1
CUSD After-Hours Emergency 408-996-0799