PAC/DELAC

Parent Advisory Committee (PAC)

These are members, usually the presidents, of the parent organizations at the school sites (examples: Home and School Club, PTA, Foundation) and a member of the School Site Council. The role of this group is to be an advisory group specifically focused on the Local Control Accountability Plan (LCAP) and budget allocations. The Parent Advisory Committee Members are presented to the Board for approval each fall.

District English Language Advisory Council (DELAC)

The role of this council is to discuss the school plan process, while also providing input to the District on the Local Control Accountability Plan (LCAP) as well as programs offered to support student learning and success. The members of this council should come prepared to discuss English Language Learners, their specific needs and supports for the students and their parents.

DELAC and PAC responsibilities

DELAC and PAC responsibilities

The role of the Parent Advisory Committee (PAC) and District English Language Advisory Committee (DELAC) in relation to the Local Control & Accountability Plan (LCAP) is to consult, review, and comment on the District’s Local Control Accountability Plan. The PAC and the DELAC meet throughout the year and receive periodic updates on implementation and outcome data related to the LCAP as well as other District business.

These advisory committees can be newly formed or draw from existing parent advisory groups, but they must include representation of students in need when possible (e.g., low-income, English learners, and foster youth).

PAC and DELAC meetings are open to the public. Meeting agendas and minutes will be posted on the District website as they become available.

Parent Advisory Committee (PAC)

The District has redesigned the Parent Advisory Committee to include two parents from each school. Two school representatives should be chosen to serve on PAC. One should be chosen from the School Site Council and the other from the school parent organization (PTA/PTO/PSCO/Home and School Club or Foundation). The role of this group is to be an advisory group specifically focused on the LCAP plan and budget allocations. Often these members are the chairs or presidents, but that is not mandatory.

District English Language Advisory Committee (DELAC)

The members of this group are usually chosen by the School Site Council and should be parents of English Language Learners if possible. Parents or guardians of English learners must constitute a majority of the membership (51 percent or more) of the committee. The role of this committee is to discuss the school plan process, while also providing input to the District on the LCAP as well as programs offered to support student learning and success. In addition, the DELAC supports the District by reviewing the ELD Master Plan and provides input on actions and implementation. The members of this committee should come prepared to discuss specific needs to support the English Language Learners and their parents. If more than one person is interested in serving as the DELAC representative for a school site, an election should take place. "A parent advisory committee and an English learning parent advisory committee (if the LEA has 50 or more English learners, or if they comprise 15 percent or more of the student enrollment) must be formed to provide advice about the LCAP.”

2024 - 2025 MEETINGS

PAC/DELAC Calendar

10:45am - 11:45am

All Meetings are Virtual

Month	PAC/DELAC	DELAC Only
September	9/3/24	9/17/24
October
November	11/12/24
January		1/21/25
February	2/25/25
March	3/25/25
April	4/22/25
May	5/13/25 - LCAP Draft
May	5/27/25 - LCAP Questions

Current and Past Year Meeting Agendas, Video and Minutes can be accessed through Board Docs. To view items, go to the top right-hand corner and click on Board of Education, scroll down to PAC/DELAC Committee.

2022-2023 MEETINGS

AUGUST 30, 2022 (DELAC ONLY)

AGENDA/MEETING LINK

Cupertino Union School District

District English Learner Advisory Council (DELAC)

August 30, 2022

9:45-10:45 am Virtual Meeting

AGENDA

Welcome and introductions (10)
Role of DELAC, per the California Department of Education (5)
Review of the Consolidated Application, prior to Board approval (15)
Introduction to Imagine Learning and how to use this tool at home (25)
Closing comments and calendar of meetings (5)

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CONTACT INFORMATION FOR DISTRICT PERSONNEL

Michelle Herriage, Director, English Learners herriage_michelle@cusdk8.org

Allison Liner, Assoc. Superintendent, Educational Services liner_allison@cusdk8.org

Leslie Mains, Chief Engagement Officer mains_leslie@cusdk8.org

Stacy Yao, Superintendent yao_stacy@cusdk8.org

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ZOOM CONNECTION INFORMATION

Topic: DELAC Meeting

Time: Aug 30, 2022 09:45 AM Pacific Time (US and Canada)

Join Zoom Meeting

https://cusdk8.zoom.us/j/87559589496?pwd=eWgwdzMzNmNLYk01S1Y2b280REQxQT09

Meeting ID: 875 5958 9496 Passcode: 838762

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+1 646 876 9923 US (New York)

Meeting ID: 875 5958 9496

Passcode: 838762

Find your local number: https://cusdk8.zoom.us/u/kb6BetxkWD

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PAC/DELAC 2022-2023

9:45 - 10:45 am

Month	PAC/DELAC	DELAC Only
August		8/30/22
September	9/27/22
October	10/25/22
November		11/8/22
December/January	1/31/23
February	2/28/23
March		3/7/23
April	4/24/23
May	5/30/23

SLIDES

MINUTES

Cupertino Union School District
District English Learner Advisory Council (DELAC) Minutes
August 30, 2022, 9:45am Virtual Meeting

Welcome and introductions
- Allison Liner welcomed everyone to the meeting and introduced staff
Role of DELAC, per the California Department of Education
- Michelle Herriage explained roles and responsibilities:
- Each site has ELAC - DELAC consists of one member from each ELAC
  - District English Learner Master Plan
  - District program, IA/Teacher requirements
  - Reclassification process and written communications
  - LCAP
  - Meetings w/ PAC
Review of the Consolidated Application, prior to Board approval
- Tu My Vuong explained Con App timeline and report:
  - Private School participation and allocation, Federal Programs - Title I, II, III and IV
  - Con App here: https://drive.google.com/file/d/1fg_tdS5E8YRcFE4QwJEZcrwWgSxmOuJi/view?usp=sharing
  - Committee was given the opportunity to comment, provide recommendations or ask questions about Consolidated Application. Committee did not have comments or recommendations
- Allison Liner shared District receives federal funds. Private schools receive funds from the District.
  - Title III is for English Learners
Introduction to Imagine Learning and how to use this tool at home
- Michelle Herriage gave an overview of Imagine Learning - online platform
  - For Levels 1 & 2 and Novice Learners; 15-25min lessons (based on grade level), 2-3x per week
  - K-5 supplementary curriculum, teachers can monitor progress - personalized learning,
  - Question asked about difference between this program and other digital platforms (iReady, Literably). IL is for ELs.
- Allie Milton from Imagine Learning presented in detail how Imagine Learning assesses performance and tailors learning to each individual student, as well as instructs in students primary language
Closing comments and calendar of meetings
- Michelle Herriage thanked attendees
  - Contact her with questions about Imagine Learning or program or EL program

Next meeting - Joint PAC/DELAC - 9:45 am, September 27, 2022

SEPTEMBER 27, 2022 (PAC/DELAC)

AGENDA/MEETING LINK

Cupertino Union School District

Parent Advisory Committee and District English Learner Advisory Council (PAC/DELAC)

September 27, 2022

9:45-10:45 am Virtual Meeting

AGENDA

Welcome and introductions (10)
Role of PAC/DELAC (5)
Annual review and discussion of CUSD Parent Involvement Policy and Parent Involvement Regulation (10)
Input and Feedback: COVID-19 Health and Safety Plan (10)
After School Enrichment - Expanded Learning Opportunities Program and Site Classes (10)
Closing comments and calendar of meetings (15)

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CONTACT INFORMATION FOR DISTRICT PERSONNEL

Michelle Herriage, Director, English Learners herriage_michelle@cusdk8.org

Allison Liner, Assoc. Superintendent, Educational Services liner_allison@cusdk8.org

Leslie Mains, Chief Engagement Officer mains_leslie@cusdk8.org

Stacy Yao, Superintendent yao_stacy@cusdk8.org

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ZOOM CONNECTION INFORMATION

Topic: PAC/DELAC Meeting

Time: Aug 30, 2022 09:45 AM Pacific Time (US and Canada)

Join Zoom Meeting

https://cusdk8.zoom.us/j/87464950441?pwd=WWxleDkrTlNvTlFEcGV0U09HOStNUT09

Meeting ID: 874 6495 0441 Passcode: 946477

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+1 309 205 3325 US +1 312 626 6799 US (Chicago)

+1 386 347 5053 US +1 564 217 2000 US

+1 646 876 9923 US (New York)

Meeting ID: 874 6495 0441

Passcode: 946477

Find your local number: https://cusdk8.zoom.us/u/kebOPAdj7B

SLIDES

VIDEO

MINUTES

Cupertino Union School District

Parent Advisory Committee & District English Learner Advisory Council (PAC/DELAC) Meeting Minutes

September 27, 2022, 9:45-10:45 am Virtual Meeting

Welcome and introductions - Leslie Mains, Chief Engagement Officer
- Leslie thanked everyone for their participation and explained meetings held virtually had higher attendance.

Role of PAC/DELAC
- Provide input for LCAP and School Site Plans, help with strategic plan implementation, and meet legal requirements

Annual review and discussion of CUSD Parent Involvement Policy and Parent Involvement Regulation
- Leslie expanded on Strategic Plan and District Priorities relating to parent and community involvement.
- CSBA makes Board Policies
  - Parent Involvement Board Policy reviewed by PAC/DELAC and made Admin Regulation (same as CSBA).
  - Policy on website, reviewed yearly by parents and notify parents that there is a Board Policy for Parent Partnerships (ODP 23-24, 3:2:1)
- Parent commented that food lines at school site were long. Leslie said she would reach out to Nicole Meschi and see what could be done about lines.

Input and Feedback: COVID-19 Health and Safety Plan - Kari Ito, Director Student Support Services
- CUSD Website has updated Plan information (can be founds in Table of Contents); School plan must be updated every 3-6 months
- As CDPH updates guidelines, so do we. Plan found on website also allows for feedback
- Close contacts/contact tracing (exposure notifications) - 15 minutes of shared space
- Concern regarding HVAC - air movement (air exchanges per hour) evaluations
  - Mary Alarid-Enright (Faria Principal) said evaluations were done at her site and Kari added that she thought it was done throughout the district but would check to make sure.

After School Enrichment - Expanded Learning Opportunities Program and Site Classes - Daric Jackson and Sara Brown, Principals on Special Assignment
- Programs are K- 6 grade and are SEL, activity based. They do not replicate the school learning day. They also do not teach English.
- Daric explained that sites chosen by highest unduplicated populations but hope to expand to all sites.
- Criteria based on Free/Reduced Lunch, English Language Learners, homeless/foster community, and lastly iReady scores
- Funds can be carried over for staffing and vendors.
- Discussion around making sure every eligible student is counted (Free/Reduced lunch forms are filled out) - Parents may not know they can qualify for ELOP if they fill out the form.
- Kari discussed Parent Liaisons and involvement with ELOP,

Next PAC/DELAC Meeting - October 25, 2022

October 25, 2022 (PAC/DELAC)

AGENDA/MEETING LINK

Cupertino Union School District

Parent Advisory Committee (PAC) and District English Learner Advisory Council (DELAC)

October 25, 2022

9:45-10:45 am Virtual Meeting

AGENDA

Welcome (10)
Highlights and Priorities: “The State of the District” (40)
Closing comments and calendar of meetings (10)

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CONTACT INFORMATION FOR DISTRICT PERSONNEL

Michelle Herriage, Director, English Learners herriage_michelle@cusdk8.org

Kari Ito, Director, Director, Student Support Services/Health ito_kari@cusdk8.org

Allison Liner, Assoc. Superintendent, Educational Services liner_allison@cusdk8.org

Leslie Mains, Chief Engagement Officer mains_leslie@cusdk8.org

Stacy Yao, Superintendent yao_stacy@cusdk8.org

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ZOOM CONNECTION INFORMATION

Join Zoom Meeting

https://cusdk8.zoom.us/j/83452930965?pwd=VTYrZUtDakJsL2tLTlNhcklMWjNtQT09

Meeting ID: 834 5293 0965

Passcode: 057819

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+1 360 209 5623 US +1 386 347 5053 US

+1 564 217 2000 US +1 646 876 9923 US (New York)

+1 646 931 3860 US +1 301 715 8592 US (Washington DC)

+1 309 205 3325 US +1 312 626 6799 US (Chicago)

Meeting ID: 834 5293 0965

Passcode: 057819

Find your local number: https://cusdk8.zoom.us/u/kAUaSGmX7

-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

PAC/DELAC 2022-2023

9:45 - 10:45 am

Month	PAC/DELAC	DELAC Only
August		8/30/22
September	9/27/22
October	10/25/22
November		11/8/22
December/January	1/31/23
February	2/28/23
March		3/7/23
April	4/24/23
May	5/30/23

SLIDES

VIDEO

MINUTES

Cupertino Union School District

Parent Advisory Committee (PAC) and District English Learner Advisory Council (DELAC) Minutes

October 25, 2022, 9:45-10:45 am Virtual Meeting

Welcome and introductions - Allison Liner, Associate Superintendent, Educational Services
- Allison welcomed Committee representatives and school principals for their participation

The State of the District
- Allison shared the State of the District slides presented previously by Superintendent Yao on October 20, 2022
  - District Priorities & Strategic Plan
  - Site Visits/Superintendent Awards
  - CAASPP/CAST Scores/EL Reclassification
  - Art & Music Equity being studied
  - Probable shift to Basic Aid funding next year
  - Middle School Electives
  - Staffing and Staffing Shortages
  - Future Goals

Comments and Upcoming Meeting Discussion
- CAASPP results and past performance information can be found in BoardDocs - September 22, 2022 meeting. CUSD has done well staying at the same level as pre-pandemic numbers.
- Questions asked about EL Reclassification process - refer to website
- Chief Business Officer, Chris Jew, to attend future meeting to discuss and explain Basic Aid
- Community promotion of shift to Basic Aid program so families are aware of increased funding
- Art and Music being studied at the October 27, Board Advance Meeting

Next Meeting DELAC only November 8, 2022 9:45am - Virtual

November 8, 2022 DELAC ONLY

AGENDA/MEETING LINK

Cupertino Union School District

District English Learner Advisory Council (DELAC)

November 8, 2022

9:45-10:45 am Virtual Meeting

AGENDA

Welcome and introductions (10)
Review and comment on the district reclassification plan (10)
Establishment of district program, goals, and objectives for programs and services for English Learners (10)
Ellevation - New English Learner Platform (10)
Review and comment on the written notifications required to be sent to parents and guardians (10)
Closing comments and calendar of meetings (10)

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CONTACT INFORMATION FOR DISTRICT PERSONNEL

Michelle Herriage, Director, English Learners herriage_michelle@cusdk8.org

Allison Liner, Assoc. Superintendent, Educational Services liner_allison@cusdk8.org

Leslie Mains, Chief Engagement Officer mains_leslie@cusdk8.org

Stacy Yao, Superintendent yao_stacy@cusdk8.org

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ZOOM CONNECTION INFORMATION

Topic: DELAC Meeting

Time: Nov 8, 2022 09:45 AM Pacific Time (US and Canada)

Join Zoom Meeting

https://cusdk8.zoom.us/j/87200735879?pwd=ZnpUdDdTUWxNdmlVRFp1SUpqM1RTZz09

Meeting ID: 872 0073 5879 Passcode: 620466

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Dial by your location

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+1 408 638 0968 US (San Jose) +1 346 248 7799 US (Houston)

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+1 309 205 3325 US +1 312 626 6799 US (Chicago)

+1 360 209 5623 US +1 386 347 5053 US

+1 507 473 4847 US +1 564 217 2000 US

+1 646 876 9923 US (New York) +1 646 931 3860 US

+1 689 278 1000 US +1 301 715 8592 US (Washington DC)

Meeting ID: 872 0073 5879 Passcode: 620466

Find your local number: https://cusdk8.zoom.us/u/kcGp83n29H

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PAC/DELAC 2022-2023

9:45 - 10:45 am

Month	PAC/DELAC	DELAC Only
August		8/30/22
September	9/27/22
October	10/25/22
November		11/8/22
December/January	1/31/23
February	2/28/23
March		3/7/23
April	4/24/23
May	5/30/23

SLIDES

VIDEO

MINUTES

Cupertino Union School District

District English Learner Advisory Council (DELAC) Minutes

November 8, 2022, 9:45am

Michelle Herriage, Director, EL, welcomed all to the meeting

District reclassification process
- Initial ELPAC taken when enrolling
- Score of 4 on Summative ELPAC (taken once a year), Rigby, iReady and Writing Assessments used for reclassification along with teacher input
- Parents notified by teacher, counselor or principal on student’s progress towards reclassification
- Parents cannot object to reclassification by State (CDE) regulations, but parent input is considered when reclassifying
- Remove parent signature requirement and use date the parent was notified of reclassification
- Parent needs to be notified of the reclassification - if no parent contact, it must be notified that an attempt has been made.
- There is no specified timeline for reclassification but current score only good for 1 year

Establishment of district program, goals, and objectives for programs and services for English Learners
- No changes in current goals (can be found in the slides or on the CUSD website)
- Suggestion made to add positive metrics for EL vs. EO students to the current goals
- Send Michelle an email with any feedback or suggestions herriage_michelle@cusdk8.org
- No retentions for Special Ed and EL students

Ellevation - New English Learner Platform
- Houses all ELL data in central location
- Ability to monitor progress after reclassification CUSD (required for 4 years)
- Designated and Integrated ELD - support for teachers. Will be piloted at 3 sites (TBD) - will know sites by next meeting
- Training for teachers coming later this month and Michelle will update progress at upcoming meetings

Review on the written notifications required to be sent to parents and guardians
- Initial Assessment Letter: Changed to in-person testing - prior testing during COVID was done online. Program Options also added. Suggestion regarding adding Special Education accommodations/modifications language
- Initial Alternate ELPAC Letter: No changes and no comments/suggestions
- Initial ELPAC Results Letter: No changes to prior and no comments/suggestion

Closing comments and calendar of meetings
- Next meeting January, 31, 2023, PAC/DELAC

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PAC/DELAC 2022-2023

9:45 - 10:45 am

Month	PAC/DELAC	DELAC Only
August		8/30/22
September	9/27/22
October	10/25/22
November		11/8/22
December/January	1/31/23
February	2/28/23
March		3/7/23
April	4/24/23
May	5/30/23

January 31, 2023 (PAC/DELAC)

February 28, 2023 (PAC/DELAC)

March 7, 2023 DELAC ONLY

APRil 24, 2023 (PAC/DELAC)

MAY 11, 2023 (PAC/DELAC) LCAP

MAY 30, 2023 (PAC/DELAC)

2021-2022 MEETINGS

September 7, 2021 (PAC & DELAC)

AGENDA/MEETING LINK

Cupertino Union School District

Parent Advisory Committee (PAC) and District English Learner Advisory Council (DELAC)

September 7, 2021

9:45-10:45 am Virtual Meeting

AGENDA

Welcome and introductions (10)
Role of PAC/DELAC (5)
Reclassification of ELs - Approval of new local measure (5)
Health and Safety Update, Ways to Help & Guidelines for School Events and Volunteers (20)
ESSER III Funds - Input to inform our plan for allocating CUSD’s $2,469,620 grant (15)
Closing comments and calendar of meetings (5)

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CONTACT INFORMATION FOR DISTRICT PERSONNEL

Michelle Herriage, Director, English Learners. herriage_michelle@cusdk8.org

Kari Ito, Director, Director, Student Support Services/Health. ito_kari@cusdk8.org

Allison Liner, Assoc. Superintendent, Educational Services liner_allison@cusdk8.org

Leslie Mains, Chief Engagement Officer mains_leslie@cusdk8.org

Stacy Yao, Superintendent yao_stacy@cusdk8.org

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ZOOM CONNECTION INFORMATION

Time: Sep 7, 2021 09:45 AM Pacific Time (US and Canada)

Join Zoom Meeting

https://cusdk8.zoom.us/j/83887363910?pwd=eDhEeS9ZYmh1OGlaYW4xbXVqUS9pdz09

Meeting ID: 838 8736 3910

Passcode: 665490

One tap mobile

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PAC/DELAC 2021-2022

PAC/DELAC	DELAC ONLY	TIME
9/7/21	10/5/21	9:45-10:45 am
10/26/21		9:45-10:45 am
12/14/21		9:45-10:45 am
2/15/22		9:45-10:45 am
	3/1/22	9:45-11:30 am (NOTE time)
4/5/22		9:45-10:45 am
5/10/22		9:45-10:45 am

Welcome and introductions
- Allison Liner welcomed everyone to the meeting and introduced staff

Role of DELAC, per the California Department of Education
- Michelle Herriage explained roles and responsibilities:
- Each site has ELAC - DELAC consists of one member from each ELAC
  - District English Learner Master Plan
  - District program, IA/Teacher requirements
  - Reclassification process and written communications
  - LCAP
  - Meetings w/ PAC

Review of the Consolidated Application, prior to Board approval
- Tu My Vuong explained Con App timeline and report:
  - Private School participation and allocation, Federal Programs - Title I, II, III and IV
  - Con App here: https://drive.google.com/file/d/1fg_tdS5E8YRcFE4QwJEZcrwWgSxmOuJi/view?usp=sharing
  - Committee was given the opportunity to comment, provide recommendations or ask questions about Consolidated Application. Committee did not have comments or recommendations
- Allison Liner shared District receives federal funds. Private schools receive funds from the District.
  - Title III is for English Learners
Introduction to Imagine Learning and how to use this tool at home
- Michelle Herriage gave an overview of Imagine Learning - online platform
  - For Levels 1 & 2 and Novice Learners; 15-25min lessons (based on grade level), 2-3x per week
  - K-5 supplementary curriculum, teachers can monitor progress - personalized learning,
  - Question asked about difference between this program and other digital platforms (iReady, Literably). IL is for ELs.
- Allie Milton from Imagine Learning presented in detail how Imagine Learning assesses performance and tailors learning to each individual student, as well as instructs in students primary language

Closing comments and calendar of meetings
- Michelle Herriage thanked attendees
  - Contact her with questions about Imagine Learning or program or EL program

Next meeting - Joint PAC/DELAC - 9:45 am, September 27, 2022